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Six ways I collected documentation for IEP violations

What can YOU do if your 504/IEP is not being followed?

For every two fantastic teachers I have had, there has always been one teacher that wanted to make sure that I knew that the teacher considered my disability to be an inconvenience and would refuse to follow my 504/IEP.  Yes, this is illegal, but that didn’t stop it from happening.  Over the course of the school year, my family would collect documentation of teachers not following my 504/IEP. We would have the documentation on record to show to the school board or other agency.  Here are six of the types of data we would download and keep for our records.

Class progress reports/grades

Most school systems have a database that parents and students can access so that students can review their grades, as well as view grades for individual assignments.  Some examples of these databases are Edline, SchoolVue, Aspen, and others.  Print off every page of data available for each course, and check to see that grades match assignments.  Also check to make sure that the student was exempt from assignments with inaccessible materials, and not given a 0.

Hall passes

At my first high school, I was frequently sent out of class to go enlarge my assignments when the teacher forgot to do so.  We saved these hall passes that contained teacher signatures and times that I was gone, and used them as evidence to show that my work frequently was not enlarged for certain classes. These experiences taught me a lot about self-advocacy.

Related links

IEP/504 meeting notes

My mom took notes on everything that was said during my meetings, and who it was said by.  She didn’t rely on my case manager or other people present to prepare a transcript.  In some school districts, parents can record an audio transcript during the meeting, but that option was never available to us.

Related links

Emails/letters

If the school district sends it, save it.  This is extremely helpful for filling out a timeline of events. It’s also less stressful than trying to remember who said what, and when.  In addition to an online backup, print out emails and save the files in a backup location as well. One of my friends created a backup email address and would forward emails from their original account to the backup account for safekeeping.

Related links

Graded assignments, or assignments in an inaccessible format

I saved copies of every assignment I received, as well as keeping copies of the assignments that were not in an accessible format.  My mom and I would check these grades against the grades in our school database. We would also save the inaccessible materials as evidence that my 504/IEP was not followed in the classroom.  For a couple of assignments, I had attached my hall pass at the top so there was a signed time/date stamp.

Related links

IEP evaluations

At the end of the year, each teacher writes in an IEP evaluation. This is so the special education staff and parents can see if accommodations were appropriate.  One teacher, who had not followed my IEP, wrote an evaluation painting me as the worst student to ever exist. The evaluation was filled with inaccurate information about my behavior, and the behavior of the teacher themselves.  It was unlike any of the other evaluations I had received from my other teachers.  All of the claims that the other teacher had made were disproven using the types of data in this post.

It took months to remove that teacher’s comments. It helped for us to have a copy of the original evaluation and every other piece of data as well.

Final thoughts

In addition to these documents, save copies of SAPs, 504s, and IEPs, as knowing these accommodations will be very helpful when transitioning into post-secondary education.  In the event that the school district is investigated, all of these documents will prove to be invaluable to investigators as they learn more about the school district.

By Veronica Lewis/Veronica With Four Eyes, www.veroniiiica.com

Updated August 2023; original post published June 2017

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