Guide

Toolkit to designing more accessible scientific meetings and conferences

Need help making your conference presentation or scientific meetings accessible? Use this free toolkit!

 “Here we go again, another presenter who has not given me access to their slides and is constantly saying ‘As you can see on this chart…’”

As a person with low vision, Dr. L. Penny Rosenblum has attended well over 100 professional conferences, many put on by those in visual impairment and special education fields. Time and again she marvels at the lack of accessibility for those like herself who need accommodations to have an inclusive, equitable, and accessible experience. As one of the developers of the Toolkit to Design More Accessible Equitable and Inclusive Conferences, Penny is happy to have this resource available for conference organizers, presenters, and those who attend conferences and scientific meetings. Actually, anyone who is bringing a group together can benefit from the many ideas shared in the toolkit. 

The one page flyer can be downloaded and shared with everyone you know. Let’s all work together to ensure that no one has Penny’s experience of not having full access at the next conference or meeting they attend!

This toolkit provides guidelines for making scientific conferences more inclusive and accessible for people with visual impairments or who are blind. Developed by researchers with visual impairments, this toolkit is based on principles of universal design and includes information for meeting planners, conference staff, presenters, and attendees, regardless of familiarity with accessibility.    

This toolkit was developed by the Johns Hopkins Disability Health Research Center and the International Network of Researchers with Visual Impairments and their Allies (INOVA). Follow @JHUDisability and @INOVA_Network for updates on this project and more.    

Resources

The development of this toolkit was supported by a grant from the National Eye Institute (R13EY032418) awarded to Dr. Bonnielin Swenor at the Johns Hopkins University Disability Health Research Center.

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