Strategy
Microsoft Outlook Keyboard Commands
Complete list of Outlook 2010 and 2013 Keyboard Commands.
Check out this list of Outlook 2010 and 2013 keyboard shortcuts! Microsoft Outlook is a personal information manager available as part of the Microsoft Office Suite. It is mainly used as an email application; although, it also includes a calendar, task manager, contact manager, note taking, journal and web browsing.
Main Outlook Features
- Ctrl+1 Switch to Mail
- Ctrl+2 Switch to Calendar
- Ctrl+3 Switch to Contacts
- Ctrl+4 Switch to Tasks
- Ctrl+5 Switch to Notes
- Ctrl+6 Switch to Folder List in Navigation Pane
- Ctrl+7 Switch to Shortcuts
- Ctrl+Shift+b Open Address Book
Messages in Main View
- Main Window
- Tab/Shift+Tab Cycle forward / backward between screen elements (Navigation Pane, Message List, Search, Reading Pane)
- Ctrl+Shift+i Go to Inbox folder
- Ctrl+Shift+o Go to Outbox folder
- Ctrl+y Go to another folder as specified
- F3/Ctrl+e Go to Search box
- Ctrl+m/F9 Check for new messages
- Alt+Arrow Left/Alt+Arrow Right Go back to previous view / forward to next view
- Ctrl+n Create new message
- Ctrl+Shift+m Create new message (from any Outlook view)
Navigation Pane
- Arrow Up/Arrow Down Navigate downward / navigate upward in Navigation Pane. Press space or enter to select.
- Press shift+tab and/or tab to jump between Message List and Navigation Pane
- Arrow Left/Arrow Right Collapse or expand group in message list
- a…z Jump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder
- F2 Rename folder
- Delete Delete folder
Message List and Single Messages
- Tab/Shift+Tab Cycle forward / cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane)
- Arrow Down/Arrow Up Move down / move up between messages
- Arrow Left/Arrow Right Collapse / expand groups (e.g. week)
- Shift+Arrow Down/Shift+Arrow Up Select multiple adjacent messages
- Press and hold ctrl, arrow up/arrow down and space Select multiple non-adjacent messages
- Ctrl+Shift+v Move message to folder
- Insert Add Quick Flag to message
- Ctrl+Shift+g Add Custom Flag to message
- Ctrl+Alt+j Mark message as not junk
- Ctrl+q/Ctrl+u Mark as read or unread
- Ctrl+Alt+m Mark for Download
- Ctrl+Alt+u Clear Mark for Download
- Ctrl+Shift+w Display blocked content menu.
- Press ctrl+shift+w, then p to download blocked pictures/images.
- Alt+Enter Show email properties
- Ctrl+Shift+s Post to folder
- Ctrl+Shift+y Copy item to folder
- Space/Shift+Space Page down / page up through message text in Reading Pane
- Enter Open message
- Ctrl+./Ctrl+, Jump to next/previous message (in single message view)
- Ctrl+p Print Message
Most Shortcuts work in Message List and when viewing single messages
Messages in Compose View
Manage Messages
- Tab Cycle between To, Cc, Subject, and Message Body
- Alt+m Choose From account from which to send message
- Alt+uJ ump to subject
- Alt+s Send
- Ctrl+s/Shift+F12 Save Message
- F12 Save Message as
- Ctrl+click Jump to URI while in edit mode
- Ctrl+k Insert hyperlink
- Alt+n, then a, f Attach File to message: Insert => Add F
- Alt+n, then a,s Add Signature to message: Insert => Add Signature
Format Message Body
- Ctrl+x/Ctrl+c/Ctrl+v Cut/ copy/ paste
- Alt+o Display Format menu
- Ctrl+Shift+p Display Font dialog box
- Shift+F3 Switch case between all upper, all lower, and first letter upper.
- Ctrl+Shift+k Switch case to/from small capitals
- Ctrl+b Switch format to/from bold
- Ctrl+i Switch format to/from italic
- Ctrl+u Switch format to/from underline
- Ctrl+Shift+l Add/remove bullets
- Ctrl+l Align left
- Ctrl+r Align right
- Ctrl+e Align center
- Ctrl+t/Ctrl+Shift+t Increase / decrease indent
- Ctrl+[/Ctrl+] Increase / decrease font size or use or ctrl+shift+;
- Ctrl+Space Clear formatting (or use ctrl+shift+z)
- Ctrl+Shift+h Delete next word
- Ctrl+Shift+j Stretch paragraph to fit between margins
- Ctrl+Shift+s Apply styles
- Ctrl+t Create hanging indent
- Ctrl+Shift+t Reduce hanging indent
- Ctrl+k Insert hyperlink
- Ctrl+q Remove paragraph formatting
Create Items
- Ctrl+Shift+a Create appointment
- Ctrl+Shift+c Create contact
- Ctrl+Shift+l Create distribution list
- Ctrl+Shift+x Create fax
- Ctrl+Shift+e Create folder
- Ctrl+Shift+j Create Journal entry
- Ctrl+Shift+q Create meeting request
- Ctrl+Shift+m Create message
- Ctrl+Shift+n Create note
- Ctrl+Shift+h Create new Microsoft Office document
- Ctrl+Shift+s Post to this folder
- Ctrl+t Post reply in this folder
- Ctrl+Shift+p Create Search Folder
- Ctrl+Shift+k Create task
- Ctrl+Shift+u Create task request
Calendar Shortcuts
Create and Manage Appointments
- Tab/Shift+Tab Select next/ select previous appointment in Calendar View
- Ctrl+n Create new appointment (when in Calendar)
- Ctrl+Shift+a Create new appointment (in any Outlook view)
- Ctrl+Shift+q Create new meeting request
- Ctrl+g Set up recurrence for an appointment or task
- Tab/Shift+Tab Jump to next / previous input field
- Ctrl+f Forward an appointment or meeting
- Ctrl+r Reply to meeting request with message
- Ctrl+Shift+r Reply All to meeting request with message
Calendar Views
- Ctrl+Alt+1 Switch to Day view
- Ctrl+Alt+2 Switch to Work Week view
- Ctrl+Alt+3 Switch to Full Week view
- Ctrl+Alt+4 Switch to Month Week view
- Alt+1…0View from 1 through 10 days
Navigate Calendar
- Ctrl+Tab/F6 Move between Calendar, TaskPad, and Folder List
- Tab/Shift+Tab Select next/ select previous appointment
- Arrow Left/Arrow Right Go to previous / next day
- Arrow Up/Arrow Down Go up / down in current view
- Home/End Go to beginning/end of current view
- Page Up/Page Down Jump one page up/ one page down
- Shift+Arrow Up/Shift+Arrow Down Day View: Extend / reduce selected time
- Alt+Arrow Down/Alt+Arrow Up Go to same day in next / previous week
- Alt+Page Down/Alt+Page Up Go to next or previous month
- Alt+Home/Alt+End Go to start or end of week
- Ctrl+g Go to date
Contacts Shortcuts
- F3/Ctrl+e Find contact or other item
- F11 Enter name in Search Address Books box
- Shift+letter In Table or List view of contacts, go to first contact that starts with specific letter
- Ctrl+a Select all contacts
- Ctrl+f Create new message addressed to selected contact
- Ctrl+j Create Journal entry for selected contact
- Ctrl+n Create new contact (when in Contacts)
- Ctrl+Shift+c Create new contact (from any Outlook view)
- Ctrl+o/Ctrl+Shift+Enter Open contact form for selected contact
- Ctrl+Shift+l Create new distribution list
- Ctrl+p Print
- F5 Update list of distribution list members
- Ctrl+y Go to different folder
- Ctrl+Shift+b Open Address Book
- Ctrl+Shift+f Use Advanced Find
- Ctrl+Shift+. In an open contact, open next contact listed
- Esc Close contact
- Ctrl+Shift+x Open Web page for selected contact (if one is included)
- Alt+d Open Check Address dialog box
- Alt+Shift+1 .. 3 In contact form, under Internet, display message 1.. 3 information
- Ctrl+Shift+d Dial new call
Tasks Shortcuts
- Alt+F2 Show or hide To-Do Bar
- Alt+c Accept task request
- Alt+d Decline task request
- Ctrl+e Find task or other item
- Ctrl+y Open Go to Folder dialog box
- Ctrl+n Create new task (when in Tasks)
- Ctrl+Shift+k Create new task (from any Outlook view)
- Ctrl+Shift+u Create new task request
- Ctrl+o Open selected item
- Ctrl+p Print selected item
- Ctrl+a Select all items
- Ctrl+d Delete selected item
- Ctrl+f Forward task as an attachment
- Shift+TabS witch between Navigation Pane, Tasks list, and To-Do Bar
- Ctrl+j Open selected item as Journal item
- Ctrl+z Undo last action
- Insert Flag an item or mark complete
Business Card View
- a-z One or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list
- Arrow Up/Arrow Down Select previous / select next card
- Home/EndSelect first / select last card in list
- Page Up/Page Down Select first card on current page / next page
- Arrow Right/Arrow Left Select closest card in next / previous column
- Ctrl+Space Select or cancel selection of active card
- Shift+Arrow Up/Shift+Arrow Down Extend selection to previous / next card
- Ctrl+Shift+Arrow Up/Ctrl+Shift+Arrow Down Extend selection to previous or next card, regardless of starting point
- Shift+Home/Shift+End Extend selection to first / last card in list
- Shift+Page Up/Shift+Page Down Extend selection to first / last card on previous page
- Tab/Shift+Tab Move to next / move to previous field
- Enter Move to next field, or add line to multiline field
- Shift+Enter Move to previous field without leaving active card
- F2 Display insertion point in active field to edit text
Other Outlook 2010 Shortcut
- Ctrl+Alt+s Define Send/Receive groups
- Shift+F9 Start send/receive for current folder, retrieving full items (header, item, and any attachments)
- Ctrl+b Display Send/Receive progress when send/receive is in progress
- Ctrl+Alt+Shift+F12 Save Form Design
- Ctrl+Shift+F11 Save Form Data
- Ctrl+n when on InfoPath folder.Create new InfoPath form
- Ctrl+Shift+w Select Message InfoBar and, if available, show menu of commands
- Alt+F11 Open Visual Basic Editor
- Alt+F8 Play Macro
Editor’s Note: This information was originally posted on Njtechdiv mailing list by Brian Mackey. Used with Permission.
For accessibility information go to Microsoft’s Support, Accessibility in Outlook 2016.
By Diane Brauner
